Prepare Budget
The Office of Sponsored Programs (OSP) personnel will assist faculty and staff with preparing the budget.
Budget Development
The draft budget must be developed using the internal budget template (Internal Budget Template) and submitted to osp@memphis.edu along with the intent to submit, program announcement or proposal guideline information, proposal submission deadline date, and if possible, the draft budget narrative. Please click here to see how to enable Macros in the budget templates.
The draft budget should be submitted 10 working days prior to the submission deadline date to ensure the OSP administrator has sufficient time to review the budget for accuracy and compliance with University and Sponsor policies. If you have Subawardee(s), please note that budgets cannot be finalized until a Letter of Commitment and budget are received from the Subawardee(s).
Budget Templates with the correct benefit rates can be found on our forms page.
Indirect Cost Rates
The University's Indirect Cost Rate Agreement is effective until June 30, 2026. The Cognizant Federal Agency for the agreement is the U.S. Department of Health and Human Services (DHHS).
The rates from July 1, 2023 through June 30, 2026 are:
| On Campus | Off Campus | |
|---|---|---|
| Research | 45.0% (46.0% from 7/1/2025 to 6/30/2026) | 26.0% |
| Instruction | 56.5% | 26.0% |
| Other Activities | 37.0% | 26.0% |
Fringe Benefit Rates for University of Memphis Employees
| FY18 | FY19 | FY22 | FY23 | FY24 | FY25 | |
|---|---|---|---|---|---|---|
| All Salaried Employees, monthly (includes academic year and summer/extra compensation) | 37.10% | 35.30% | 34.8% | 35.86% | 30.61% | 36.82% |
| All Hourly Employees, bi-weekly (includes overtime) | 61.10% | 52.40% | 52.52% | 52.83% | 33.43% | 42.17% |
| Temporary Employees (No insurance) | 5.82% | 7.50% | 7.27% | 7.44% | 7.20% | 6.93% |
| Temporary Employees (Insurance) | 21.60% | 19.80% | 19.18% | 14.40% | 7.20% | 6.93% |
| Student/GA | 1.60% | 1.90% | 1.07% | 1.20% | 1.38% |
0.97% Biweekly 4.96% Monthly |
Graduate Student Tuition
The internal budget defaults to Academic Year student tuition (in-state) based on full-time load of 12 hours per semester. For future years, budget a 9% escalation. See the Current Fee Schedule for Graduate Students to make any necessary adjustments to the tuition rate.
Animal Care Per Diem Charges
The University's Animal Care Charges outlined below are effective as of March 16, 2017.
| Charged for | Memphis Rate |
|---|---|
| Mouse/vole/hamster cage | $0.30/day |
| Rat | $0.40/day |
| Large cage | $0.60/day |
| Technician time | $50.00/hour |
| Vet time | $100.00/hour |
| Surgery room rental | $25.00/hour |
| Surgery room cleanup | $75.00/day |
| Pig room charges | $33.00/day |