Travel Rate Schedule

Transportation
Lodging
Meals & Incidentals
Miscellaneous Expenses
Mileage Chart

Transportation

Type of Transportation Expense	Reimbursement Rate	Receipt Required?
Personally-Owned Automobiles	$0.70 per mile	No
Courtesy Cars	$0.40 per mile	No
Other Transportation
Rental Cars	Actual cost	Yes
Parking Fees	Actual cost	Yes
Taxi/Limousine/Metrorail/Subway Fares	Actual cost	Yes
Tolls & Ferries	Actual cost	Yes

Lodging

Type of Lodging Expense	Reimbursement Rate	Receipt Required?
Standard Domestic Lodging
All locations (except Alaska & Hawaii) listed in CONUS	CONUS Rates + tax	Yes
Alaska & Hawaii listed in OCONUS	OCONUS Rates + tax	Yes
Standard International Lodging
All locations listed in USDS	USDS Rates + tax	Yes
Rate Exceeds Standard - Conference Hotel Rate (Documentation must note the conference dates, designated hotel(s), and negotiated rates)	Actual Cost	Yes

Meals and Incidentals

Type of Expense	Reimbursement Rate	Receipt Required?
Domestic
All Locations (except Alaska & Hawaii) Listed in CONUS – Days of Departure & Return	CONUS Rates + tax (75% of daily rate)	No
All Locations (except Alaska & Hawaii) Listed in CONUS – Full Day	CONUS Rates + tax	No
Alaska & Hawaii Listed in OCONUS - Days of Departure & Return	OCONUS Rates + tax (75% of daily rate)	No
Alaska & Hawaii Listed in OCONUS – Full Day	OCONUS Rates + tax	No
Locations Not Listed in CONUS/OCONUS - Days of Departure & Return	Use the closest Metropolitan Area (75% of daily rate)	No
Locations Not Listed in CONUS/OCONUS - Full Day	Use the closest Metropolitan Area	No
International
Locations Listed in USDS - Days of Departure & Return	USDS Rates + tax (75% of daily rate)	No
Locations Listed in USDS – Full Day	USDS Rates + tax	No
Locations not Listed in USDS – Days of Departure & Return	Use the closest Metropolitan Area (75% of daily rate)	No
Locations not Listed in USDS – Full Day	Use the closest Metropolitan Area	No

Miscellaneous

Type of Expense	Reimbursement Rate	Receipt Required?
Personal Expenses	No reimbursement (Included in Meals & Incidentals rate)	N/A
Telephone/Fax & Internet/Wi-Fi (Official Business)	Actual cost	Yes
Registration	Actual cost	Yes
Handling (Equipment/Promotional Material)	$20.00 per hotel	Yes

University President & Board of Trustees
Location	Reimbursement Rate
	Lodging	Per Diem
Level I Locations: Davidson County	$243.00 per day + tax	$61.00 Full Day $45.75 Departure /Return Day (75% of daily rate)
Level II Locations: Anderson County, Gatlinburg, Hamilton County/Chattanooga, Knox County/Knoxville, Shelby County/Memphis, Pigeon Forge, Sullivan County/Bristol & Kingsport, Williamson County/Franklin, Montgomery County, Putnam County, Rutherford County, and Washington County (Includes Fall Creek Falls, Henry Horton, Montgomery Bell, Natchez Trace, Paris Landing, & Pickwick State Parks)	$148.00 per day + tax	$59.00 Full Day $44.25 Departure /Return Day (75% of daily rate)
Level III Locations: All other counties and cities not listed above.	$116.00 per day + tax	$55.00 Full Day $41.25 Departure /Return Day (75% of daily rate)

Mileage Chart

Mileage is calculated point to point (Use Google Maps). For an estimated mileage city to city use the PDF mileage chart, click here. Review Travel Policy BF4001 for more information.