Travel Rate Schedule
Transportation
| Type of Transportation Expense |
Reimbursement Rate |
Receipt Required? |
| Personally-Owned Automobiles |
$0.67 per mile
|
No
|
| Courtesy Cars |
$0.40 per mile
|
No
|
| Other Transportation | ||
| Rental Cars |
Actual cost
|
Yes
|
| Parking Fees |
Actual cost
|
Yes
|
| Taxi/Limousine/Metrorail/Subway Fares |
Actual cost
|
Yes
|
| Tolls & Ferries |
Actual cost
|
Yes
|
Lodging
|
Type of Lodging Expense |
Reimbursement Rate |
Receipt Required? |
|
Standard Domestic Lodging |
||
|
All locations (except Alaska & Hawaii) listed in CONUS |
CONUS Rates |
Yes |
|
Alaska & Hawaii listed in OCONUS |
OCONUS Rates |
Yes |
|
Standard International Lodging |
||
|
All locations listed in USDS |
USDS Rates |
Yes |
|
Rate Exceeds Standard - Conference Hotel Rate (Documentation must note the conference dates, designated hotel(s), and negotiated rates) |
Actual Cost |
Yes |
Meals and Incidentals
| Type of Expense |
Reimbursement Rate
|
Receipt Required?
|
| Domestic | ||
| All Locations (except Alaska & Hawaii) Listed in CONUS – Days of Departure & Return | CONUS Rates + tax (75% of daily rate) |
No
|
| All Locations (except Alaska & Hawaii) Listed in CONUS – Full Day |
CONUS Rates |
No
|
| Alaska & Hawaii Listed in OCONUS - Days of Departure & Return |
OCONUS Rates |
No
|
| Alaska & Hawaii Listed in OCONUS – Full Day |
OCONUS Rates |
No
|
| Locations Not Listed in CONUS/OCONUS - Days of Departure & Return |
Use the closest Metropolitan Area (75% of daily rate) |
No
|
| Locations Not Listed in CONUS/OCONUS - Full Day |
Use the closest Metropolitan Area |
No
|
| International | ||
| Locations Listed in USDS - Days of Departure & Return | USDS Rates + tax (75% of daily rate) |
No
|
| Locations Listed in USDS – Full Day | USDS Rates + tax |
No
|
| Locations not Listed in USDS – Days of Departure & Return |
Use the closest Metropolitan Area (75% of daily rate) |
No
|
| Locations not Listed in USDS – Full Day |
Use the closest Metropolitan Area |
No
|
Miscellaneous
|
Type of Expense |
Reimbursement Rate |
Receipt Required? |
| Personal Expenses | No reimbursement (Included in Meals & Incidentals rate) | N/A |
| Telephone/Fax & Internet/Wi-Fi (Official Business) | Actual cost | Yes |
| Registration | Actual cost | Yes |
| Handling (Equipment/Promotional Material) | $20.00 per hotel | Yes |
|
University President & Board of Trustees |
||
| Location | Reimbursement Rate | |
| Lodging | Per Diem | |
|
Level I Locations: Davidson County |
$243.00 per day + tax |
$61.00 Full Day $45.75 |
|
Level II Locations: Anderson County, Gatlinburg, Hamilton County/Chattanooga, Knox County/Knoxville, Shelby County/Memphis, Pigeon Forge, Sullivan County/Bristol & Kingsport, Williamson County/Franklin, Montgomery County, Putnam County, Rutherford County, and Washington County (Includes Fall Creek Falls, Henry Horton, Montgomery Bell, Natchez Trace, Paris Landing, & Pickwick State Parks) |
|
$59.00 Full Day $44.25 |
|
Level III Locations: All other counties and cities not listed above. |
|
$55.00 Full Day $41.25
|
Mileage Chart
Mileage is calculated point to point (Use Google Maps). For an estimated mileage city to city use the PDF mileage chart, click here. Review Travel Policy BF4001 for more information.