Summer Conference Housing UofM Groups Check List

Groups must contact the Conference Housing Specialist to register:

Conference Housing Specialist
conferencehousing@memphis.edu

Submit Housing Request to the Conference Housing Specialist for Residence Life 4 to 6 weeks prior to your arrival. Please keep in mind the sooner you submit your request the better, as our conference housing spaces may fill up quickly.
Receive Conference Housing Agreement from Conference & Event Services.
Return completed Conference Housing Agreement and Dining Arrangements (if applicable) along with the appropriate deposit to CES. If paying with university funds, your group's index number must be provided.
Cancellations must be made at least 30 days prior to your expected day of check-in. Failure to cancel or cancellation after 30 days may result in a monetary penalty.
Review Conference Housing Information and University and Conference Housing policies. Make this information available to all members of your conference group.
Ten (10) to fourteen (14 ) business days prior to your conference, submit a list of all participants with room/roommate assignments, on-site contact person, and a schedule of all conference events, including time and place (in case of emergency).
At check-in, give an updated group schedule to the Residence Life Coordinator. Update this schedule as necessary to enable Conference & Facility Assistants to answer questions at the 24-hour desk.
At check-out, any key not returned will be charged to the conference group. Refunds will not be given for keys returned by mail.
If fees are not paid during your stay, a bill for housing will be sent out within ten (10) business days after departure. The bill will include housing costs, parking, any damages, missing linen, re-key costs, (and if applicable – dining service and public service charges).