Faculty Onboarding Information
This overview will assist you with some of the important tasks required to get set up at the University of Memphis School of Public Health. Please carefully review the appropriate onboarding list and checklist as you orient yourself to the SPH.
Regular Faculty Onboarding Information
Before Your First Day
- Complete your Pre-Hire Checklist tasks in WorkforUM.
- If you are starting in Fall 2024, register for a New Faculty Orientation session.
- Review the UofM's Parking information and choose appropriate parking arrangements.
- Activate your campus e-mail account. UofM accounts provide faculty, staff, students and guests access to a variety of technology resources and online services. For information about requesting a sponsored account, visit the Sponsored Accounts page of the Service Catalog.
- Complete on-boarding registry with Annette Brown-Rhodes Email: abrown3@memphis.edu, Phone: (901) 678-5688, Office: 133 Robison, including:
- Register for Mailchimp SPH updates
- Room assignment, keys, and doorplates
- Basic office supplies
- Set up your PC and printer, software updates
- Set up your office phone
- Gain access to the community printer
- Complete a swipe access request (if applicable)
- Create asset/serial tags for university equipment
- Order business cards
- Tour the campus virtually!
Before Orientation
- Please be prepared to make choices regarding insurance coverage during New Employee Orientation by reading the New Employee Benefits Packet before your scheduled session.
- Orient yourself to the myMemphis website and app which is the self-service hub for all employees and students.
- International Faculty: Please contact Deanna McMillian, Business Officer, to discuss any eligibility and visa related issues. Email: dmcmilln@memphis.edu; Phone: (901) 678-3316; Office: 236 C Robison
On Your First Day
- Provide your Form I-9 supporting documents to Human Resources (178 Administration Building). Form I-9, Employment Eligibility Verification, is required by federal law. All University employees must present documentation
verifying their identity and eligibility to work in the U.S. within three (3) days
from their hire date. All employees that need to complete an I-9 form should contact
i9@memphis.edu to request the electronic link.
- Step One: Employees are required to complete Section 1 of the Form I-9 through a link provided in an e-mail by Data Facts, the University's I-9 vendor, with the login credentials they provide.
- Step Two: At the link provided by Data Facts, employees will also upload the documents they plan to bring in-person to Human Resources for physical examination and completion of Section 2 of Form I-9. Access the list of Acceptable Documents by clicking here.
- Step Three: A Human Resources representative must examine the original documents that were uploaded to the Form I-9 record in Section 1. Please bring the documents uploaded in Section 2 to Human Resources, Room 178 of the Administration Building between 8:00 am and 4:30 pm Monday through Friday within three (3) business days from your date of hire.
- Attend your scheduled orientation session. (may also occur on the first day of your second week of employment)
- Get your Campus ID Card made. Every current employee, whether regular or temporary,
is eligible to receive a Campus ID Card. Faculty/Staff Campus Cards can be obtained
in person at the Campus Card Office by meeting the following criteria:
- Employment information can be verified on the PEAEMPL screen in the Banner Human Resources System.
- Bring a current government or state issued ID (i.e. passport or state issued driver's
license) that displays both your name and photograph.
The Campus Card Office is located at 115 Wilder Tower on the main campus and in 109 Varnell-Jones Hall on our Lambuth Campus. Learn more about Campus Cards.
- After you have logged into your UofM account, complete your assigned benefits & beneficiary tasks in State of TN Edison System.
- Review and register payroll information for new employees.
- After you have logged into your UofM account, complete your Direct Deposit New Employee Payroll & Employee Reimbursement Authorization form.
After Your First Day
- After you have logged into your UofM account, complete your W-4 Form .
- Learn how to complete & submit your monthly leave report.
- Schedule a UofM headshot. Professional headshots are available at no charge to be used for your faculty profile on the website and in connection with the University of Memphis only. Please take care of it within the first week of your employment.
- Please use the CV Information page to create and update your CV and profile for the website.
- Review the Registrar's semester calendars. The Academic Year begins with the start of the Fall semester and concludes with the end of the summer semester of the succeeding calendar year. Used chiefly for event planning and scheduling, these calendars contain dates for these major term/part-of-term events: first/last day of classes, breaks/holidays, and Study Day/exams. The current calendars are provided at the end of this document.
- Contact your division director and review your division’s programmatic handbook.
- Sign in and orient yourself with Canvas, our web-based learning management system, or LMS. All of UofM’s current learning technologies integrate with Canvas, including Banner Student Information System, Microsoft Office 365 and Teams, Qualtrics, Turnitin, and Zoom. Please be sure to use the Canvas Checklist to prepare for the new semester.
- To apply for Graduate Faculty status, either as a Full, Associate, or External member, please review the requirements and follow the linked instructions. Further graduate faculty and staff resources are available at the Graduate School
Regular Faculty Onboarding checklist link:
Click here for Regular Faculty Onboarding checklist
Adjunct Faculty Onboarding information
Before Your First Day
- Complete your Pre-Hire Checklist tasks in WorkforUM.
- Activate your campus e-mail account. UofM accounts provide faculty, staff, students and guests access to a variety of technology resources and online services. For information about requesting a sponsored account, visit the Sponsored Accounts page of the Service Catalog.
- Sign your e-contract; a link is in your Memphis e-mail account.
- Review the UofM's Parking information and choose appropriate parking arrangements.
- Please orient yourself to the myMemphis website and app which is the self-service hub for all employees and students.
- Tour the campus virtually!
On Your First Day
- Provide your Form I-9 supporting documents to Human Resources (178 Administration Building) by your first day. Form I-9, Employment Eligibility Verification, is required by federal law. All University employees must present documentation
verifying their identity and eligibility to work in the U.S. within three (3) days
from their hire date. All employees that need to complete an I-9 form should contact
i9@memphis.edu to request the electronic link.
- Step One: Employees are required to complete Section 1 of the Form I-9 through a link provided in an e-mail by Data Facts, the University's I-9 vendor, with the login credentials they provide.
- Step Two: At the link provided by Data Facts, employees will also upload the documents they plan to bring in-person to Human Resources for physical examination and completion of Section 2 of the I-9 Form. Access the list of Acceptable Documents by clicking here.
- Step Three: A Human Resources representative must examine the original documents that were uploaded to the Form I-9 record in Section 1. Please bring the documents uploaded in Section 2 to Human Resources, Room 178 of the Administration Building between 8:00 am and 4:30 pm Monday through Friday within three (3) business days from your date of hire.
- Get your campus ID card made. Every current employee, whether regular or temporary,
is eligible to receive a Campus Card. Faculty/Staff Campus Cards can be obtained in
person at the Campus Card Office by meeting the following criteria:
- Employment information can be verified on the PEAEMPL screen in the Banner Human Resources System.
- Bring a current government or state issued ID (i.e. passport or state issued driver's
license) that displays both your name and photograph.
The Campus Card Office is located at 115 Wilder Tower on the main campus and in 109 Varnell-Jones Hall on our Lambuth Campus. Learn more about Campus Cards.
- Know that part-time faculty members generally receive six biweekly checks within the semester in which they are teaching.
- After you have logged into your UofM account, complete your Direct Deposit New Employee Payroll & Employee Reimbursement Authorization form.
- Sign in and orient yourself with Canvas, our web-based learning management system, or LMS. All of UofM’s current learning technologies integrate with Canvas, including Banner Student Information System, Microsoft Office 365 and Teams, Qualtrics, Turnitin, and Zoom. Please be sure to use the Canvas Checklist to prepare for the new semester.
After Your First Day
- After you have logged into your UofM account, complete your W-4 Form .
- Review the Registrar's semester calendars.
- Schedule a UofM headshot. Professional headshots are available at no charge to be used for your faculty profile on the website and in connection with the University of Memphis only. Please take care of it within the first week of your employment.
- Please use the CV Information page to create and update your CV and profile for the website.