1. Send notice to the student's University of Memphis email informing them that you think they may have violated the Academic Misconduct rule. Please use this template as a starting point.
2. Allow the student a reasonable opportunity to setup a meeting and/or respond.  Usually 5 business days is sufficient, but you may wish to extend a deadline in consideration of University closing days, holidays, and/or break periods.  Meetings may occur in person, via phone, or video conference.

1. When you meet with the student, remember that this is an educational, developmental opportunity for the student.  Approach the meeting with the goals of understand the student's perspective, gathering additional information that is relevant to the allegation, and helping the student learn from the situation.  Try to be as open to hearing the student and transparent as possible.
2. The following outline may be useful:
   1. Introduce yourself and allow the student to introduce themselves.
   2. Ask the student about their experience at the University and in your course.  If the student indicates general, personal, or academic issues or concerns, refer them to the appropriate office or offer to follow-up.
   3. Explain what you're going to be talking about in the meeting:
      1. You believe that there may be a violation.
      2. You want to be transparent about the information you have gathered and that you'll share the information with the student.
      3. You want to hear from the student about what happened from their perspective.
      4. You want to help the student understand your expectations for academic integrity.
      5. You and the student may be able to come to a resolution about the outcome.
   4. Walk the student through the information that indicates that there may be a violation. (screen-sharing may be appropriate if not meeting in person)
   5. Ask the student to share their perspective:
      1. Tell me what happened? (ask follow up questions as needed)
      2. Do they think there was an issue or violation?
      3. Why or Why Not?
   6. Explain to the student your perspective after taking into consideration their perspective.
      
      1. If you believe there was a violation or not?
      2. Why you believe there was a violation or not.
      3. If there is insufficient information to show by preponderance that there was a violation, close the meeting out.
   7. Ask the student how they would like to resolve the issue:
      1. resolve the violation with you informally
      2. resolve the violation through an investigation from OSA and possible hearing with a Student Conduct Board
   8. Informal resolution
      
      1. Contact OSA for previous academic misconduct status (to determine sanctioning only)
      2. Complete the Resolution and Report Form with the student, have the student sign and date, faculty sign and date and return to OSA.  If the student needs additional time to consider or respond, set a deadline for their response.
      3. The form can also be sent through DocuSign (please contact our Office if you require assistance)
   9. Formal resolution
      1. If you and the student are unable to agree as to the: findings (facts of what occurred); conclusions (which policies were violated); and outcomes (sanctions issued), then the issue will be referred to the Office of Student Accountability for investigation.  If the Conduct Educator (investigator) assigned to the case concludes that a violation occurred, the matter will be referred to a Student Conduct Board who will decide the final outcomes.
   10. Closing
       1. Summarize your meeting.
       2. Ask if they have anything else they'd like to share.
       3. Thank them for their participation.
       4. Make a note to follow up on any outstanding issues.
       5. Advise them they will receive additional communication from OSA.

Once you have met with the student and they have agreed to the informal resolution, please send the completed Academic Misconduct Resolution & Report Form (with the Resolution by Agreement section completed) and supporting materials to studentaccountability@memphis.edu.

You may issue the academic penalty that was mutually agreed upon and documented in the form.

If the student failed to respond to you or if they did not agree to the informal resolution, please send the completed Academic Misconduct Resolution & Report Form (with the Resolution by Investigation section completed) and supporting materials to studentaccountability@memphis.edu.

You may not issue any grade penalty until the conclusion of the process.  This may result in a grade of "I" incomplete being recorded until the matter is resolved.