Section 5.6.3E | University Procedures for Promotion Review

University Procedure Order:

1. Review and Recommendation by the Provost
2. Appeals of a Negative Promotion Decision
3. Review and Recommendation by the President
4. Action by the Board of Trustees

1. Review and Recommendation by the Provost

The provost will review the dossier and prepare a letter providing an independent recommendation and summary explanation for the recommendation based on his or her review and evaluation of the materials in the dossier. The provost will review the dossier from an even broader perspective than that used in the academic unit.  The provost will notify the candidate of the recommendation that he or she will make to the president regarding the candidate's application for promotion no later than seven (7) days after the beginning of the spring academic term. In the case of a negative recommendation, the provost will provide written reason(s) for the decision. The provost’s letter becomes part of the dossier.

2. Appeals of a Negative Promotion Decision

The faculty member may appeal a negative decision for promotion under the tenure and promotion appeals procedures described in Appendix B.2 of the Faculty Handbook. If, after the provost's promotion recommendations are announced, a faculty member wishes to appeal a negative recommendation, the request must be submitted to the chair of the Faculty Appeals Committee within fourteen (14) days of the beginning of the spring academic term. The committee may review information related to the appeal to whatever extent it wishes and then make its recommendations to the president.  The recommendation of the Faculty Appeals Committee is advisory to the president.

3. Review and Recommendation by the President

After receiving recommendations from the provost, if applicable, the Faculty Appeals Committee, the president makes a final recommendation to the Board of Trustees and notifies the candidate of this recommendation. In the case of a negative recommendation, the president will provide the candidate written reason(s) for the decision.

4. Action by the Board of Trustees

Only the Board of Trustees is authorized to award promotion. The president will present a list of the positive recommendations for promotion for board approval. The board will notify the president of its decision and the president will provide written notice to the candidate of the board’s decision. For positive action by the Board of Trustees to award promotion, the president shall provide written notice to the candidate of the effective date of promotion.