Are you interested in attending CU*IP?

Any undergraduate student with an interest in physics may apply to attend a CU*iP.  For the last thirteen years, Conferences for Undergraduate Women and Gender Minorities in Physics (CU*iP) has helped undergraduate women thrive in physics by providing them a with a unique opportunity to engage with and learn from other women in physics at all stages of their physics careers. At CU*iP, budding physicists will experience a professional conference, learn about graduate school, learn about academic and non-academic professions in physics, and share invaluable experiences, advice, and ideas with other women. Undergraduate students (18 years and over) are eligible to apply and register for the conference. We encourage graduate students, postdocs or interested faculty to email cuwip@memphis.edu for details about attendance and participation. 

Process of applying and acceptance

You apply to attend a CU*iP conference, then you are directed to a nearby CU*iP site. The site reviews your application and you are accepted or declined. After you have been accepted, you will need to register and pay a $45 fee to confirm that you will actually be attending.

Step 2: Registration

You will receive an email from APS Physics in early November regarding the status of your application.

After you have been accepted, you then register with the conference to which you have been accepted to confirm that you will actually be attending. You will be able to register from November 12 to December 4, 2024. Students who are accepted to attend the conference must pay a one-time registration fee of $45, which helps offset some of the cost of the conference, including all lodging and meals, and complete the pre-conference survey by December 4, 2024. If your department is not covering the registration fee, and the $45 fee is causing financial hardship, you may request a fee waiver by contacting women@aps.org to request a registration fee waiver form. Please note, fee waiver requests must be made two days in advance of the registration deadline.

Lodging on Friday and Saturday night (for non-local students) and food will be covered by the conference.  

We expect that your travel expenses will be covered by your home department or college. However, if they are not able to cover these expenses, travel funding is available. To be reimbursed for travel, you must contact us before booking any travel arrangements. For details please visit the ‘Logistics’ section of this website.

The deadline to cancel registration to APS and receive a refund is Friday, December 13, 2024.

Applications to attend the Conferences for Undergraduate Women and Gender Minorities in Physics will be open August 26, 2024, through October 23, 2024, 5:00 p.m. ET.

Log in to your My APS account to apply to attend. If you do not have an account, you may create one.

Timeline of Important Dates

1. Applications Open: August 26, 2024
2. Applications Close: October 23, 2024 at 5:00pm ET
3. Decisions Sent & Registration Open: November 12, 2024
4. Fee Waiver Deadline: December 2, 2024
5. Registration Deadline: December 4, 2024 at 5:00pm ET
6. Deadline for Students to Cancel & Receive Refund: December 13, 2024

Fee Waiver

If your department is not covering the registration fee, and the $45 fee is causing financial hardship, you may request a fee waiver by contacting women@aps.org to request a registration fee waiver form. Please note, fee waiver requests must be made two days in advance of the registration deadline.