Internal Scheduling

The University of Memphis is happy to offer a centralized Scheduling Office to both external and internal users. The Scheduling Office is the primary point of contact for all departments, groups, and individuals, who are interested in scheduling the use of facilities and space at the University of Memphis. By centralizing the scheduling process, we are able to provide internal and external groups efficient and effective service for scheduling activities and events.

Departments and Registered Student Organizations

Academic and administrative departments, and registered student organizations may reserve on-campus facilities by using VIRTUAL EMS.  Training materials can also be found under the VEMS TRAINING link on this page.

Faculty/Staff may REQUEST facilities one year (365 days) in advance (approvals may not be given until 5 months out from event date). RSOs may request facilities six (6) months in advance. Please note that University Center policy related to the scheduling of RSO special events stipulates that student activity requests are submitted three weeks prior to the beginning of the event.

VEMS booking is for University and departmental events only, not for personal or outside organizations' events.  In order to request event or meeting space for non-affiliated events, please call our main office at 901.678.5000, or email conferences@memphis.edu.   

You may review the University's Access to and use of Campus Property and Facilities policy HERE.

The University Center User's Guide may be found online HERE.

For more information about the Maxine A. Smith University Center, please visit the UC website.