Grades and Quality Points
At the end of each session, instructors report to the Office of the Registrar the
standing of all students in their classes. The grade of a student in any course is
determined by class standing and examination, combined in such proportion as the instructor
in charge of the course may decide. The instructor’s grading scale will be provided
to students on the course syllabus.
The instructor’s evaluation of the student’s work is expressed by the following grades
which are converted to quality points for the purpose of averaging grades.
|NR, None Reported
|NC, No Credit
|*IP, In Progress
|T (see below)
*Grades used to postpone or suspend course completion include “I” (Incomplete), “IP”
(In Progress), and “W” (Withdrawn).
Independent studies courses, student teaching, workshops, practical, and internships
should be graded “A-F, IP” or “S/U, IP.” A grade of “S,” “U,” or “IP” does not carry
any quality points and is not included in computing GPA. All courses for which the
student is registered are recorded as passed (with a letter grade), “T”, failed, dropped,
withdrew, audit, credit, no credit, satisfactory, unsatisfactory, or incomplete. In
no case is credit allowed in any course for which the student is not properly registered.
Grade of Incomplete: The grade of "I" (Incomplete) may be assigned by the faculty member in any course
in which the student is unable to complete the work due to extraordinary events beyond
the student’s control that are acceptable to the faculty member. The “I” may not be
used to extend the term for students who complete the course with an unsatisfactory
grade. Unless the student completes the requirements for removal of "I" within 45
days from the end of the semester or summer term in which it was received (see University
Calendar), the "I" will be changed to "F," whether or not the student is enrolled.
The faculty member, with the approval of the department chair, may grant up to a 45-day
extension if sufficient extenuating circumstances exist. At the end of the extension
period, the “I” will automatically revert to “F” if the student has not completed
the requirements. The student will be certified for graduation only when all requirements
are met, including the removal of “I” grades. For students who have an “I” in a course
required to fulfill degree requirements in the semester in which they expect to graduate,
the certification process and graduation will automatically be deferred to the next
In Progress: In courses with “In Progress” (IP) grading, faculty members may assign “IP” to extend
the time permitted for completion of research or course requirements. A student awarded
an “IP” grade must re-enroll in the course for the same number of hours to complete
the work. The final grade will be submitted by the faculty member at the end of the
term in which the work is completed. This should be the semester following the “IP”
Grade Changes: Grades properly issued in a course by the faculty member of record will not be altered
except when an error was made in computation or reporting or as a result of a formal
grade appeal. A grade other than "I" may not be changed as a result of additional
work after a grade has been submitted to the Office of the Registrar. The Grade Appeals
procedure is described below.
“T" Grade: The "T" grade allows students to complete independent studies courses in variable
time periods that might exceed a regular enrollment period. The following procedure
governs the use of the "T" grade:
1. Prior to the registration period, the faculty member obtains approval of the department
chair and dean to use the "T" grade in a course(s).
2. The dean notifies the Office of the Registrar of courses for which the "T" grade
may be awarded.
3. At the end of the regular term, the faculty member has the following options:
a. Award grades A-F.
b. Award an "I" grade if the faculty member feels that the work can be completed
in 45 days. (If an "I" grade is awarded, a roster with the student's name on it will
be sent to the faculty member during the 45-day period. The faculty member must record
either “A” to “F” for the "T" grade to prevent an automatic assignment of "F.")
c. Award a "T" grade. If the "T" grade is awarded, the student must re-register
for the course in order to earn credit. The "T" grade is not used in the computation
Current semester grades may be obtained on Student Self Service. Grades are normally
available by the Thursday after the last day of the exam period for the session.
Withholding of Grade Reports
The University is required by State law to withhold grade reports, transcripts and
diplomas from students who have outstanding financial obligations to the University.
When financial obligations have been resolved, students may obtain their grades on
Student Self Service.
Repetition of Courses
A student may repeat most courses in an attempt to improve the grade previously earned.
There are some courses that may not be repeated for this purpose. Information concerning
these courses may be obtained from the office of the chair of the department in which
the course is offered. In some degree and major programs, there are restrictions on
course repetitions even after drops or withdrawals. The student should always check with the major advisor before enrolling in a course a second or subsequent
The University is not obligated to allow substitutes for repetition of courses, which
have been deleted from the curriculum. Credit by examination may not be used for the
purpose of improving a grade previously earned in a course taken for credit.
Grades earned in the second and each subsequent attempt will count towards the student's
GPA. However, only earned hours from the final attempt are counted in the cumulative
A student may not attempt the same course more than three times. Exceptions to this
policy will be granted only on appeal to the dean of the college in which the course
The record will continue to reflect grades for all attempts of repeated courses with
the appropriate repeat notations.
Courses repeated after a degree is awarded may not be used to replace grades earned
prior to the awarding of the degree.
The Office of the Registrar's website gives detail information on how GPA and earned
hours are computed on courses that have been repeated. This page can be accessed here.
Students who are admitted to the University of Memphis may register to audit a course
with the prior approval of the instructor and the department chair. Students enrolling
on an audit basis do not receive academic credit for that course. Particularly in
high-demand courses, departments should make sure that students who need these courses
for degree credit can be accommodated before they issue permits for audits. Audits
should not be used simply as a vehicle for obtaining access to laboratory or studio
Auditors are not required to take examinations and do not receive a regular letter
grade. There should be a precise agreement between the student and the instructor
as to the extent and nature of the student participation in the course, including
class discussions, projects, and readings. Students auditing a course will receive
“AU” (Audit) on the transcript only if they have attended regularly and participated
according to the prior agreement with the instructor.
A student may not change from a grade point to an audit or from an audit to a grade
point basis after the last day to add classes for that session. Any questions concerning
this policy should be referred to the colleges.
Fees for audits will be assessed on the same basis as fees for credit courses.
The University, wishing to encourage students to broaden their range of interest without
jeopardizing their grades, allows students who have earned at least 60 semester hours
with a minimum grade point average of 3.0 to enroll in credit/no-credit courses. For
this purpose, students may take up to 8 hours of coursework on a credit/no credit
basis provided that these courses are unrestricted electives. Specifically excluded
are general education, college, major and degree requirements and requirements for
a minor. A student taking a course on a credit/no-credit basis must meet the prerequisites
for that course as set forth in the Catalog, or have permission of the instructor.
• Neither a credit nor a no-credit grade is counted in a student's grade point average,
but, like all other grades, is entered on the permanent record.
• Credit (CR) grade is given for “C-” or better work on the traditional grading scale
and no-credit (NC) is given for less than “C-” work.
• The student only receives credit in the course if credit (C- or better) is received.
• A student may not repeat a course for credit/no-credit if the student received a
conventional grade (A-F or S).
Students who transfer from one college to another should be aware that credit/no-credit
hours may be accepted in one college and not in another. In every instance, approval
to register for a course on a credit/no-credit basis must be obtained from the advisor
and the dean of the student's degree-granting college prior to registration for that
With approval, a student who registers for a course on a credit/no-credit basis may
change the registration to a letter grade point basis only during the add period,
and a student who registers for a course on a letter grade point basis may change
the registration to a credit/no-credit basis only during the add period for the term
or session of the course. The student who successfully completes a credit/no-credit
course will receive the appropriate number of hours as credit toward graduation. These
hours will not be used in the computation of the grade point average.