Residence Life and Dining Services
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Conference Assistant Job Description


CONFERENCE ASSISTANT JOB SUMMARY:

The Conference Assistant serves under the Assistant Director for Residence Education and the Assistant Director of Conference Planning and Operations. The individual works as an official representative of the Department of Residence Life & Dining Services, the Department of Conference Planning and Operations, and The University of Memphis.

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Click here if Returning CA

SUMMER EMPLOYMENT:

Saturday, May 12, 2014 through Friday, August 22, 2014

JOB DUTIES:

  • Staff 24-hour Conference Housing desk.
  • Staff check-in and check-out of Conference Housing guests including distribution and collection of keys.
  • Inspect rooms to insure preparation before group arrival and after group departure.
  • Work with Housekeeping Staff to insure satisfactory preparation of facilities.
  • Assist in preparation of conference information materials and paperwork.
  • Insure completion of registration paperwork by Conference Housing guests.
  • Advise Asst. Director and Managers of all phases of conference daily activities.
  • Evaluate conferences indicating problems and concerns as well as positive feedback.
  • Work assigned desk shifts as necessary. The work schedule will be determined in advance and will include evening and weekend work as determined by the conference schedule.
  • Be available in the residence halls for scheduled duty nights.
  • Respond to emergency situations.
  • Assist Asst. Director and Managers with other duties as required.
  • Present a good image of The University of Memphis by means of a tidy appearance, a pleasant and helpful disposition, and a positive attitude and responsive action.


REQUIREMENTS:

  • Must be a student enrolled at The University of Memphis.
  • Must have a minimum cumulative GPA of 2.25
  • Must live in assigned residence hall during summer months. As a live-in staff member, the conference assistant will be expected to be accessible in person and/or by telephone to handle questions, respond to emergency situations and perform other administrative tasks as required.
  • Must have an answering machine or personal cell phone to be used as work contact.
  • Flexible hours to coincide with conference schedule.
  • Must wear appropriate conference attire.
  • May only take one summer school class per session. Preference may be given to those who are not enrolled in summer school.
  • May not be employed at another job on or off campus.


COMPENSATION:

  • Stipend of $1,160.00 plus an hourly rate of $7.25 for hours worked at the desk. Free room.
  • If you have any further questions about the Summer Conference Assistant position or about Summer Conference Housing, please call 678-5929.

CA SELECTION TIMELINE-SUMMER 2014

January 31          Applications available online and in the Residence Life Office

February 11          Optional Information Session at 7:30 pm in the Richardson Towers Dining                                                                 Commons

February 18        Applications & Recommendations due (4:30pm) in the Residence Life Office

February 21         Email notifications about interviews sent to applicants

February 21-25    Candidates schedule interview time through invitation

February 26-March 4     Interviews in Richardson Towers Dining commons 

March 24-28         Acceptance & Rejection Letters are sent


 CONFERENCE ASSISTANT REFERENCE FORMS:


Each CA Application must also have 3 reference and Background Check forms mailed or faxed to the Residence Life Office at 011 Richardson Towers, Memphis, TN 38152 or Fax: (901) 678-5219.

Click here to print off the reference form.

Click here to print off the CA Background form.

Applications: Returning CA  /   New CA

Click here if Returning CA

Online Applications

Desk Assistant Application
Residence Advisor (RA)
Facility Assistant (FA)
Conference Assistant (CA) 
ResTech Application
RA Employment Information

Text Only | Print | Got a Question? Ask TOM | Contact Us | Memphis, TN 38152 | 901/678-2000 | Copyright 2013 University of Memphis | Important Notice | Last Updated: 
Residence Life and Dining Services | 011 Richardson Towers | Phone: 901/678-2295 | Fax: 901/678-5219 | Email: reslife@memphis.edu
Last Updated: 3/25/14