You can find the specific dates for various deadlines in the student calendars provided by the Registrar’s Office. By far the most important calendar is the one
for graduation deadlines provided by the Graduate School. Consult these calendars frequently, especially at the beginning of each semester,
to make sure that you keep up with deadlines. Failure to meet deadlines will delay
1. Apply for admission and/or assistantship:
Apply for admission, and, if you are interested, for a graduate assistantship. See
above, Application Procedures and Application to the Ph.D. Program and for an Assistantship, for details and deadlines. Get the admissions application at https://banssbprod.memphis.edu/pls/PROD/bwskalog.P_DispLoginNon and the assistantship application at http://www.memphis.edu/history/pdfs/assistap.pdf (pdf).
2. Be advised and get registration clearance:
Once the Graduate School informs you of your admission into the Ph.D. program, contact
the Graduate Coordinator for an advising appointment. You will not be able to register
until you do this. Make sure that the Coordinator has your e-mail address, and let
the Coordinator know whenever this changes. All our communications are by e-mail,
and failure to keep your address up to date may mean that you miss crucial messages,
which could affect your status. After advising, the Coordinator will clear you to
register. Do not ask anyone else to clear you; only the Graduate Coordinator can do
this. Register at the assigned time using the myMemphis Web-based registration system.
Thereafter, meet with the Graduate Coordinator at least once a year for advising and
clearance. When going for advising, take an updated planning form (http://www.memphis.edu/history/docs/phdplan.doc) and an advising form signed by the members of your Advisory Committee (for early Ph.D. students (MS Word)) or Dissertation Committee (for ABD students (MS Word)).
Begin the Ph.D. planning form, available at http://www.memphis.edu/history/docs/phdplan.doc (MS Word). Take an up-to-date version of this form to your advising meeting with the Advisory
Committee and when asking committee members to sign the advising form.
3. In consultation with the Graduate Coordinator and a prospective major advisor,
select your dissertation field and two minor fields and discuss who should be on your
Advisory Committee. Talk to each of these professors and ask them to be on the committee.
During your first, or at the latest the second, semester, meet with this Advisory
Committee, which must include a major professor with Full Graduate Faculty status
(and if possible another professor in the major field) and at least two other Graduate
Faculty members to represent the minor fields. Submit a copy of the planning form,
with your committee’s recommendations and requirements, to the Graduate Coordinator.
Make sure that your committee fills in the section on the second page provided for
them to itemize all that they require for you to advance to comps, including any foreign
language requirement or waiver. Keep this form up to date and discuss proposed changes
with your Advisory Committee. After approval of changes, submit a revised planning
form to the Graduate Coordinator.
At the end of your first and second year consider the written evaluation of your Advisory
Committee concerning your performance. Unless they say that you are doing well and
mention no problems, meet with each of the members individually to discuss your options.
4. Transfer credits from another school if necessary:
If you want to use any credits from another school (see above, under Previously Earned Credits), and your Advisory Committee and the Graduate Coordinator approve this, fill out
the Transfer Credit Evaluation (For Doctoral Degree Programs Only) form at http://www.memphis.edu/gradschool/pdfs/doctoral_transfer_credit.pdf (pdf).
5. Complete all course requirements (see above, under Ph.D. Requirements and Restrictions). From the beginning you will need consciously to prepare for the comprehensive exam
(see above, under Comprehensive Examination).
6. Take the language examination(s), if required (see above, under Foreign Language Requirement). You must pass all required language exams before completing the comprehensive exam.
7. Prepare for and take the Comprehensive Exam (see above, under Ph. D. Comprehensive Examination):
Assemble your Comprehensive Examination Committee, which normally has the same membership
as the Advisory Committee. Fill out a committee form, available at http://www.memphis.edu/gradschool/pdfs/committee_form.pdf (pdf), obtain all committee signatures, and submit it to the history office and Graduate
Coordinator. The Graduate School does not need this form at this point. Write the
written comprehensive essays in all fields, including two papers or one longer one
in the major field, and the oral exam that follows. Submit the Comprehensive Examination
form, http://www.memphis.edu/gradschool/form/comps2.php, to the history office and Graduate Coordinator.
8. Present your dissertation prospectus and write your dissertation (see above, under Ph.D. Dissertation):
Select your dissertation topic. Choose the Dissertation Committee; those not at The
University of Memphis must apply for Adjunct Graduate Faculty status; get the form
for this at http://www.memphis.edu/gradschool/graduate_faculty/gradfac.php. Fill out a committee form, available at http://www.memphis.edu/gradschool/pdfs/committee_form.pdf, obtain all committee signatures, and submit it to the office and Graduate Coordinator.
The office will pass it on to the Graduate School.
Prepare your dissertation prospectus. Get your committee’s permission to present it,
have your chair e-mail the Graduate Coordinator to this effect, e-mail the Graduate
Coordinator to schedule your presentation on one of the days set aside for this, send
the Graduate Coordinator a copy of the prospectus and an invitation to the department
to attend your presentation, and present it in a public colloquy. With the approval
of the Dissertation Committee, submit the form http://www.memphis.edu/gradschool/form/tdproposal.php to the Graduate School, history office, and Graduate Coordinator.
Write your dissertation in consultation with your advisor and, if it would be helpful,
with your other committee members. For the proper format of the dissertation, see
above, under Dissertation.
Maintain your active status and continuous enrollment by registering for at least
one (1) hour of dissertation credit per semester, not including summer school. Have your dissertation director sign the dissertation enrollment
form, http://www.memphis.edu/history/pdfs/dissertation_form.pdf, and take it to Karen Jackett, who will enter a permit. You will not need any form
for clearance for the semester following the passing of the comprehensive exam or
the term following the prospectus defense. In those cases, simply ask the Graduate
Coordinator for clearance and Karen Jackett to enter the permit for dissertation hours.
You may not take dissertation credits until you have passed the comps and submitted
the form to the Graduate School. You may, however, take dissertation credits before
you have presented your prospectus.
9. One month before the end of the semester before the one in which you intend to
graduate, give each member of your dissertation committee a complete rough draft of
your dissertation and meet with the committee before the end of the earlier semester
to discuss what revisions are necessary to produce an acceptable dissertation.
10. Defend your dissertation and graduate:
For the forms that the Graduate School requires for graduation, deadlines, and detailed
instructions, see http://www.memphis.edu/gradschool/graduation.php. Note that you must file these two forms by a very early deadline at the beginning
of the semester in which you want to graduate.
A. The “Intent to Graduate” form, https://saweb.memphis.edu/commencement/intenttograduate/. If you end up not graduating that semester, you must file another “Intent to Graduate”
B. The “Application for Admission to Doctoral Degree Candidacy” form, http://www.memphis.edu/gradschool/form/ddc.php. You only have to submit this once, even if you don’t graduate in the semester that
you first submit it. List only courses that are eligible to count toward the degree.
Be sure to bring this form to the Graduate Coordinator before submitting it.
Before you defend your dissertation, get a dissertation defense scheduling form from
http://www.memphis.edu/gradschool/form/defense.php and schedule the defense with the committee members. Be sure to schedule it before
the Graduate School deadline for the semester. At least a week before the defense
notify the Graduate Coordinator of the time, place, and dissertation title. In addition
to the defense form, take a black pen and three copies of the signature page of the
dissertation, on the correct paper and in the correct format, to the defense for your
committee to sign. You will only need one, but it is a good idea to have some spares.
Submit a paper copy of the final draft to the Graduate School, including the signature
page, for approval by the dean.
After both your committee and the Graduate School have approved the dissertation,
submit the electronic version of your dissertation by the deadline, along with an
abstract of not more than 350 words. See http://www.memphis.edu/gradschool/tdinfo_electronic.php for all matters relating to submission and format.
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