Graduate School
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doctoral degree candidacy form


Instructions - Doctoral Degree Candidacy Form:

NOTE:  All doctoral students and those who may also be completing a graduate certificate must "Apply to Graduate" (located in the MyMemphis portal) and must also submit candidacy forms.


Please read instructions carefully.

1.  When filing for graduation, doctoral students must have a cumulative GPA of 3.00 on all graduate work undertaken at The University of Memphis whether or not the courses are listed on the candidacy form.

2.  Grades of D or F are not accepted for credit for graduation purposes, but these grades are computed in the overall cumulative GPA.

3.  No more than 15 post-baccalaureate hours of 6000-level courses may be applied to a doctoral degree.

4.  No more than seven (7) hours of C, C+, or C- grades will be counted toward degree requirements.

5.  If you were admitted as a Non-Degree student and eventually admitted to a doctoral program, you must have taken at least 2/3 of the credit hours AFTER acceptance.

6. Do NOT include undergraduate level courses, courses completed for "Audit" credit, or courses dropped or withdrawn on the candidacy form. List only graduate level courses required for your degree program, including all electives -- No excess courses, please.

7. Course titles listed on the candidacy form may be abbreviated and should be no longer than 100 characters long for both letters and space between words.

8. If you are currently enrolled in course work and/or dissertation credit, include these courses on the candidacy form. Enter the maximum number of dissertation hours required for your degree in the appropriate field, i.e., 3, 6, 9, 12, 15, 18,or 30. Do not enter every semester of dissertation enrollment. One entry is sufficient.

  • Doctoral Candidates must register for dissertation credit each academic semester (fall and spring) until the dissertation is completed. Students must also enroll in the summer semester but ONLY if the dissertation will be defended.
  • Failure to continuously enroll in dissertation credit will result in the student being charged back tuition in addition to applicable late fees charges for each semester he/she did not enroll.
  • If you do not complete your dissertation in your intended term of graduation, your graduation application in the MyMemphis portal will be automatically updated by the Graduate School.

6. If another course was substituted for a required course or for an elective, your major advisor MUST complete an Approved Course Substitution Form and attach form to the candidacy form.

7. If you have transfer credit from another graduate institution that has not been posted to your U of M record, complete and attach a Evaluation of Transfer Credit Form to the candidacy form.

  • If transfer credit has already been posted to your U of M record, complete and attach an Approved Transfer Credit form.

8. If you have previously completed a Credit by Examination/Course Validation Examination or are planning to complete either type of examination in your intended term of graduation, indicate the type of credit on your candidacy form in parentheses AFTER you have listed the course title, e.g., LDPS 7130, Microcomputer Application (CBE) or ICL 7001, Fundamentals of Curriculum (CBV).

9. If you were accepted to a U of M post-baccalaureate doctoral program (e.g., Biology, Economics, History, Mathematical Sciences, Philosophy, Psychology, etc.) with an earned master's degree from another institution, include the total number of hours accepted by your department on the last page of the candidacy form.

10. Upon completion, print the candidacy form. Signatures must be obtained from your major professor, your departmental graduate studies coordinator, and your College Director of Graduate Studies (see list below):

  • College of Arts and Sciences - Dr. Roger Kreuz, Scates Hall, Room 104
  • Fogelman College of Business and Economics - Dr. Lloyd Brooks, Fogelman Business and Economics, Room 426
  • College of Communication and Fine Arts - Professor Moira Logan, Communication & Fine Arts Building, Room 232
  • College of Education, Health and Human Sciences - Dr. Vivian Gunn Morris, Ball Hall, Room 215
  • Herff College of Engineering - Dr. Warren Haggerd, Herff Engineering Admin. Bldg., Room 201
  • School of Communication Sciences and Disorders - Dr. David Wark, 807 Jefferson Avenue, Room 211
  • School of Public Health - Dr. Marian Levy, Robison Hall, Room 230

Printing Instructions:

If this form does not print correctly on two pages, go to the Page Setup box under the File menu of your Internet browser and change your page margins to the following specifications:

  • Netscape: 0.30 for all margins--L,R,T,B, Font Size: 11
  • Explorer: 0.50 for all margins--L,R,T,B, Font Size: 11

If you have questions regarding the completion of the candidacy form, contact the Academic Advisor in the Graduate School for further information.

Apply Now

Graduate School
Administration Bldg. 215
The University of Memphis
Memphis, TN 38152
Phone: (901) 678-4212
Fax: (901) 678-0378


Required Graduation Forms
and Instructions:

Please review the Commencement Office web site for information regarding commencement exercises.

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Last Updated: 8/1/14