- Be sure you have a copy of your contract and fully understand its terms.
- Graduate Assistants can only work a maximum of 20 hours per week.
- You must maintain a 3.0 cumulative grade point average to continue as a graduate assistant.
- If your tuition is being paid from university funds (as opposed to a grant), you must
maintain enrollment in 12 hours of graduate credit (or 6 hours if only taking thesis
or dissertation). Dropping below 12 hours without prior approval could result in your
contract being terminated. NOTE: If you enroll in less than 6 hours in any semester, you will have FICA and Medicare
withheld from your pay.
- Enrolling in fewer than 12 graduate credits requires approval by the Vice Provost
for Graduate Programs.
- In order for your tuition and fees to be paid, your contract must reach the Graduate
School by the 4th day of classes. It is essential that you provide the department
with all relevant information as soon as possible.
- When the Bursar's Office processes your contract, they pay your tuition and fees.
Any services (such as Parking, Financial Aid, or the Recreation Center) that are contingent
upon payment of fees have to wait for your contract to reach that office.
- If you are working less than 20 hours per week, you may pay half of your tuition by
the appropriate fee payment deadline. For specific fee payment requirements, fee information,
deadlines, and penalties, go to the Bursar's Office web site and select "Fee Payment Information."
- If you hold an assistantship in the Spring semester, you are eligible to pay in-state
tuition rates for the summer semester even if you do not hold a graduate assistantship
during the summer. See the Graduate School for additional information.
- If you have financial aid, you need to notify the Financial Aid Office because the
amount of your loan may need to be adjusted.
- If you are receiving federal work study as part of your stipend, be sure you fully
understand the implications. See the Financial Aid office or the Graduate School for
- Additional Assignments are sometimes available to Graduate Assistants. To be eligible, you must have at least a 3.2 GPA,
have the approval of your assistantship supervisor, the graduate coordinator of your
program, and the Graduate School. These approvals must be secured BEFORE you begin any additional work. Additional assignments
cannot exceed 10 hours/week. Students on F-1 visas are generally not eligible for
additional assignments. See the Graduate School for additional information.
If you are a non-resident alien:
- You must apply for a social security number as soon as possible.
- You must give Human Resources a copy of your social security number.
- After obtaining your social security number, you must see Ms. Senese Duhart, Administration
Building 276, to complete a Form W-4 for tax purposes.
Last revised on: 22 July 2010.
For any information about graduate assistantships, contact Ms. Jan Brownlee at 678-4370
or at firstname.lastname@example.org
Administration Bldg. 215
The University of Memphis
Memphis, TN 38152
Phone: (901) 678-2531
Fax: (901) 678-0378