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ARTICLE I: NAME
The official name of the organization shall be: Friends of the University Libraries
(hereinafter “the Friends”).
ARTICLE II: PURPOSES
The purposes of the Friends shall be as follows: n conjunction with the Dean of Libraries,
The University of Memphis Office of Development, and the administration of the University
of Memphis, the Friends shall seek
To assist in fund-raising both on campus and beyond, so that the resources and facilities
of the Libraries may be maintained and expanded;
To develop public awareness and appreciation for the contribution the Libraries make
to the University and its communities;
To assist in the further development of the Libraries’ collection of books and material;
To promote the proper use of the Libraries’ facilities by students, faculty and other
qualified persons so as to enrich the cultural and intellectual life of the area;
To serve in an advisory capacity when requested by the Dean of Libraries and the administration
of The University of Memphis
ARTICLE III: AFFILIATIONS
The Friends is first of all an integral component of The University of Memphis. However,
it is in the best interests of the University and the Friends to become associated
with other local chapters of library friends and affiliated with the Friends of Tennessee
Libraries and the Association of Library Trustees, Advocates, Friends and Foundations
ARTICLE IV: MEMBERSHIP
There shall be two major classes of membership, regular and honorary.
Section 1: Non-Discrimination
The University of Memphis is an Equal Opportunity/Affirmative Action university.
Regular membership in the Friends will be available without regard to race, color,
national origin, religion, sex, age, disability, or veteran status to those who make
a contribution to qualify for admission under one of the categories listed in the
Friends By-Laws. Prospective members may be invited to join by any current member
in good standing, or by the Dean of Libraries.
Section 2: Honorary Memberships
Honorary membership may be awarded by the Friends to any individual who makes an extraordinary
contribution of funds, services, equipment, or resource materials to the Libraries. Honorary
memberships are for life.
Section 3: Membership Term
Each year of a regular membership shall commence on January 1 and end on December
ARTICLE V: GOVERNANCE
Section 1: Year Limits
Each year of operation for the Friends shall coincide with the year at the University
of Memphis, that is, from July first through June thirtieth. Annual reports shall
conform to the same format.
Section 2: Elections
In May of each year the president in office shall appoint three members in good standing
to serve as a nomination committee. These three persons will prepare a slate of officers,
obtaining the permission of the candidates, and present these recommendations to the
Executive Council and notify the general membership by August. They will present
these recommendations to the membership at the annual meeting each year. Additional
nominations may be made from the floor by any member in good standing. Election shall
be by a plurality vote by all members present and voting. The new officers will assume
their duties on the first of January of the following membership year. Officers may
succeed themselves, but no person may hold two elected offices simultaneously except
with approval of the majority of the members of the Executive Council.
Section 3: Officers
The following four officers of the Friends shall be elected and serve until their
successors are elected and qualified: President, Vice President, Secretary and Treasurer.
In addition, representative(s) to state and national meetings shall be elected in
keeping with the constitutions and by-laws of those organizations.
Section 4: Executive Council
The governance of the Friends shall be vested in the Executive Council, which shall
consist of the four elected officers, the immediate past president, the Dean of Libraries
or her designee, one other Libraries staff member to be named by the Dean of Libraries,
and the at-large members. The presence of a majority of the members of the Executive
Council shall constitute a quorum.
In addition to the presently elected officers, the Dean, designated library staff
representatives and appointed chairs of Friends’ committees, the Friends will elect
by a majority vote two or more at-large members to the Executive Council, these to
come from various campus and community organizations.
Terms of office of at-large members shall be for two years unless the Friends Executive
Council deems a change is necessary. If more than two at-large members are added,
terms may be staggered so all do not end at once. At-large members must be Friends
of Libraries members in good standing.
If a vacancy occurs during the academic year, the Executive Council shall elect the
needed replacement(s) to serve until the next Friends General Meeting, at which time
they may be elected to full term of office following regular election procedures.
Section 5: Meetings
Regular and special meetings of the Friends and also of the Executive Council may
be called by the president or by the Dean of Libraries or her official designee.
There shall be a minimum of two meetings per year of the Executive Council and at
least one Friends membership meeting held in the fall between September first and
November thirtieth. The fall meeting will be the annual meeting and the time for elections.
The exact date of all meetings will be selected by the officer calling that meeting.
The rules in ROBERT’S RULES OF ORDER, latest edition, shall govern the Friends in
all cases to which they are applicable, and in which they are not inconsistent with
the rules of order of this organization.
ARTICLE VI: ACTIVITIES
The Friends in cooperation with the Dean of Libraries, the administration of the University
of Memphis, and the Office of Development shall formulate and sponsor activities that
will serve the purposes set out in the constitution. These activities may be forums,
exhibits, book fairs, lectures, reception, award ceremonies, public announcements,
and related events.
ARTICLE VII: BUDGET
The expenses incurred by the Friends in connection with approved activities shall
be met through a University of Memphis Foundation account dedicated to the Friends
and administered by the Executive Council with the approval of the membership.
ARTICLE VIII: AMENDMENTS
Any provision of this constitution may be amended by a majority vote of members of
the Friends who are in attendance at any official meeting of the Friends. All members
must be notified in advance of any proposed change in the constitution and be provided
with the proposed changes in writing. This constitution and bylaws will go into effect
immediately upon favorable vote of the majority of the members of the Friends present
ARTICLE 1: MEMBERSHIP CATEGORIES
Major Classes of Membership: Regular, honorary, lifetime, and corporate (See Constitution, Article IV). All gifts are tax-deductible and entitle the donor to one vote during regular and
special meetings. Donations made anytime in the calendar year would be considered
a membership for that year.
Gifts of varying amounts are recognized at different levels:
HONORARY MEMBERSHIP (See Constitution, Article IV.)
Lifetime may be from a previously established group of contributors and Honorary Lifetime.
Any corporation donating to the Friends is given membership within the year of the
gift. A corporate membership entitles the corporation to one vote during regular and
special meetings and one copy of the Friends mailings. Memberships may also be awarded
to corporations who sponsor special Friends’ projects or programs. Corporate memberships
are recognized in the following categories:
Corporate Friend $2,000-5,000
Corporate Patron $5.001-10,000
Les Amis Extraordinaires $10,001+
ARTICLE II: DUTIES OF THE OFFICERS
The president shall preside at all meetings of the Friends and of the Executive Council,
appoint committees as needed, add additional officers (e. g., parliamentarian, historian)
with the approval of the Executive Council, exert leadership in carrying out the approved
activities of the Friends, and cooperate with the Dean of Libraries or her designee,
the Office of Development, and other members of the administration of The University
The vice president shall assist the president when requested to do so, and perform
the duties of the president in the absence or incapacity of the president.
The secretary shall keep an accurate and written record of all the minutes and activities
of the Friends, edit material for publication and maintain an up-to-date list of all
members by category, prospective members, and shall perform other duties as requested
by the president or the Executive Council.
The treasurer shall maintain an accurate and written record of all monies, gifts and
grants of any kind which become resources of The University of Memphis Libraries as
a result of the activities of the Friends. The treasurer shall initiate and maintain
U of M Foundation, U of M Grants and Contracts, and other accounts as needed to facilitate
Friends business. The treasurer will prepare an annual report for presentation at
the annual meeting and other such reports as the president or the Executive Council
Representatives elected by the membership shall attend state and/or national meetings
of the Friends organization and report to the Executive Council and to the local chapter
concerning developments at those levels.
Any elected officer may be removed from office for failure to perform the assigned
duties and by the majority vote of the members of the Executive Council at any meeting.
ARTICLE III: BENEFITS TO FRIENDS MEMBERS
Membership in the Friends of the University Libraries confers the right to speak at
Friends meetings, the right to vote, to hold office, and to represent the local chapter
at state and national meetings when chosen.
A semi-annual newsletter, either as a separate entity or as part of the Libraries’
present newsletter, shall be sent to all members of the Friends.
All Friends members shall have access to the resources of The University of Memphis
Libraries in accord with Libraries policy.
Members of the Friends shall have their names listed in The University of Memphis
annual publications as appropriate.
Members of the Friends shall receive invitations to Libraries activities under Libraries
staff auspices, such as tours, award ceremonies, affairs honoring major contributors,
lectures, and book reviews.
ARTICLE IV: AMENDMENTS
Any provision of the Bylaws may be amended by simple majority vote of the members
of the Friends present and voting in any official election.