Collection Management - University Libraries University Libraries Collection Management
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Policy on Gifts

In general, a complimentary copy of an individual book or series of books is solicited only when it is (1) A publication known to be free, or (2) A publication believed to be available without charge.

Complimentary subscriptions for periodicals are requested only through the Periodicals Department and should be directed to the Head of the Periodicals Department for processing.  The Periodicals Department is responsible for acknowledgement, checking-in, and claiming.

Solicitation of major gifts (Value: $1,000 or more) is handled by the Director of University Development and the Dean of Libraries (or designate), with the help of various other University officers.

In all instances the ultimate decision to accept or reject gift rests with the Libraries faculty, and, except as authority has been specifically delegated, no commitments should be made without consultation.  All Librarians are encouraged when approached by a potential donor to pursue such a contact; however, if a gift is accepted, the donor's signature should be secured on a copy of the Gift Policy  to show the donor's awareness of same.

Evaluations or appraisals will not be given by University Libraries personnel to any donor for any gift.  An assessment of the value of the gift will be provided to the U of M Foundation Office and the University Development Office on the appropriate line of their "Receipt of Private Gift(s)" form.  This assessment will be based upon the established 25 cents per volume and 5 cents per issue valuations.  The use of the information is the responsibility of the U of M Foundation Office and University Development. 

Gifts that are assessed at $200 or more require, by University policy, a third party appraisal prior to acceptance of the gift by the Libraries.  (Should such an occasion arise the Asst. Dean is to be consulted.) 

This page was last updated 04/19/2010
Please send questions/comments/suggestions to
Steve Knowlton, Interim Head of Collection Management

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Last Updated: 11/25/13