Authority to make purchases for the library collection is specifically delegated to
the U of M Libraries in U of M Procedure No. 2D:03:05A. The purchasing work of the
Acquisitions Department is all done in accordance with U of M’s Policy No. 1:2A:11:05
on Conflict of Interest/Personal Benefits, U of M’s Procedure No. 2D:03:05A on University
Purchasing Procedures, and Tennessee Board of Regents Policy No. 4:02:10:00.
All the documents created in this process are public records and are subject to regular
examinations by U of M’s Internal Auditing staff and unannounced audits by State of
Tennessee auditors. The department maintains all necessary files and records to provide
acceptable audit trails for each transaction.
While the department’s records are public documents, Acquisitions staff members are
expected to defer questions from auditors, reporters, or other outside persons to
the Head of the Acquisitions Department, Associate Dean, or Dean of Libraries, unless
otherwise instructed by one of these administrators.
Likewise, questions from faculty, students, or outside parties regarding fund allocations,
prices of individual titles ordered, etc., are to be referred to these same administrators.
Please send questions/comments/suggestions to
Steve Knowlton, Interim Head of Collection Management