Collection Management - University Libraries University Libraries Collection Management
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Authority

Authority to make purchases for the library collection is specifically delegated to the U of M Libraries in U of M Procedure No. 2D:03:05A.  The purchasing work of the Acquisitions Department is all done in accordance with U of M’s Policy No. 1:2A:11:05 on Conflict of Interest/Personal Benefits, U of M’s Procedure No. 2D:03:05A on University Purchasing Procedures, and Tennessee Board of Regents Policy No. 4:02:10:00.

All the documents created in this process are public records and are subject to regular examinations by U of M’s Internal Auditing staff and unannounced audits by State of Tennessee auditors.  The department maintains all necessary files and records to provide acceptable audit trails for each transaction.

While the department’s records are public documents, Acquisitions staff members are expected to defer questions from auditors, reporters, or other outside persons to the Head of the Acquisitions Department, Associate Dean, or Dean of Libraries, unless otherwise instructed by one of these administrators.

Likewise, questions from faculty, students, or outside parties regarding fund allocations, prices of individual titles ordered, etc., are to be referred to these same administrators.

Please send questions/comments/suggestions to
Steve Knowlton, Interim Head of Collection Management

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Last Updated: 11/25/13